Dry stuff! Document requirements for exporting to countries around the world!

Introduction: Customs in various countries have different requirements for documents for imported goods. Due to the numerous process links, improper document handling often occurs during the export of goods. Many small partners often fall into this trap, not only losing money, but also delaying the timeliness of goods transportation. Therefore, we have compiled the documentary requirements and precautions of customs around the world for reference only. The actual updates from customs shall prevail.

Indian Documentation Requirements

Goods exported to India or transited through India:

The details of all goods and the 6-digit HS Code of all goods types need to be shown in the document;

Goods exported to India:

The import and export number of the consignee needs to be displayed in the document. Import Export Code (IEC);

The tax-related code of the consignee or notifier needs to be displayed in the document. Permanent Account

Number(PAN);

The cargo value information Invoice needs to be displayed in the customs declaration manifest.

Malaysian Documentation Requirements

Goods exported to Malaysia (non-Sabah area):

You need to enter the 6-digit HS Code in the HS Code field of 'Cargo Info'. If there are different types of goods, you must enter the HS Code of the goods with the highest value;

For a named bill of lading, at least one of the consignee or notifying party needs to be a Malaysian company; for an instruction bill of lading, the notifying party must be a company registered in Malaysia;

The complete shipper company name and address information must be displayed.

Goods exported to Sabah, Malaysia:

The number, weight, and volume information of each box must be displayed in the document;

The 6-digit HS Code of each cargo needs to be maintained in the HS Code field of 'Cargo Info';

For a named bill of lading, at least one of the consignee or notifying party needs to be a Malaysian company; for an instruction bill of lading, the notifying party must be a company registered in Malaysia;

A named bill of lading must show the postal code of the consignee; an instruction bill of lading must show the postal code of the notifying party;

The complete shipper company name and address information must be displayed.

Goods transiting through Malaysia:

The 6-digit HS Code needs to be entered in the HS Code field of 'Cargo Info'. If there are different types of goods, the HS Code of the goods with the highest value must be entered.

Pakistan Documentation Requirements

Goods exported to Pakistan:

The 6-digit HS Code of all goods must be displayed in the goods description;

Vietnam document requirements

Goods exported to Vietnam :

When the destination port combined transport is by truck or barge, at least a 4-digit HS CODE must be provided and displayed on the bill of lading;

If a variety of goods are mixed and different HS CODEs are involved, please provide the goods information separately according to the HS CODE to avoid incomplete declaration;

If the customer needs to show transshipment terms on the bill of lading, it will only be accepted to show transshipment to Cambodia/Laos/China via Vietnam, and transshipment between terminals and ports in Vietnam is not allowed (that is, the unloading port and destination must be consistent).

US documentary requirements

The global HSCODE is unified, but when confirming foreign taxes and fees, you must provide an accurate description of the product name. Tariff determination in the United States is also one of the most troublesome national issues in the world: if a customer receives a DDP, they must provide the most accurate product name and HSCODE. Customers who receive shoes must send samples of shoes abroad for confirmation.

Attachment: Customs clearance process for export to the United States

There are various trade methods for exporting goods to the United States. For some goods, the U.S. import customs clearance fees and taxes are paid by the shipper. In this case, the U.S. Customs Clearance Association requires the Chinese exporter to sign a POA power of attorney before shipping, which is similar to the customs declaration power of attorney required for customs declaration in my country. There are usually two methods of customs clearance:

1) Clear customs in the name of the American consignee

That is, the U.S. consignee (consignee) provides the POA to the freight forwarder's U.S. agent, and the U.S. consignee's Bond is also required.

2) Customs clearance in the name of the consignor

That is, the shipper provides the POA to the freight forwarder at the port of departure, and the freight forwarder then transfers it to the agent at the port of destination. The U.S. agent helps the shipper apply for the importer's customs registration number in the United States, and the shipper is required to purchase a Bond.

Things to note:

1) No matter which of the above two customs clearance methods is used, the tax ID (Tax ID, also called IRS No.) of the American consignee must be used for customs clearance. IRS No. (The Internal Revenue Service No.) is a tax identification number registered by the U.S. consignee with the IRS.

2) In the United States, customs clearance cannot be done without a Bond, and customs clearance cannot be done without a tax ID number.

Documentation requirements for the Netherlands and Spain

Goods exported to the Netherlands and Spain:

Goods exported to Germany or transited through Germany:

The HS Code (at least 4 digits) of each cargo type must be displayed in the cargo bill of lading and the HS Code must be maintained in the Commodity Code field in the cargo information.

Colombian Documentation Requirements

Goods exported to Colombia:

The customs only accepts the original bill of lading, and does not accept sea waybills and telex releases;

The consignee in the document must be a local company in Colombia. When the consignee is 'To Order' or 'To Order of Shipper', the notifying party must be a local company in Colombia;

When the consignee is a freight forwarder, its ACI Code (International Cargo Agency Code) must be displayed on the bill of lading.

UAE Documentation Requirements

Goods exported to or transshipped through Dubai, UAE:

The 8-digit HS code of the goods needs to be entered in the HS CODE field of 'Cargo Info'; if there are different types of goods, enter the 8-digit HS CODE of the main goods (the goods with the highest value).

Saudi Arabia Documentation Requirements

Goods exported to Saudi Arabia:

For a named bill of lading, the consignee must show the detailed address and contact information in Saudi Arabia; for an instruction bill of lading, the notifying party must show the detailed address and contact information in Saudi Arabia;

Wooden packaging is not allowed for vegetable and fruit products.

Morocco Documentation Requirements

Goods exported to Morocco:

The 4-digit HS code must be displayed in the product description;

The consignee's ICE (Identifiant Commun de l'Entreprise) number must be displayed;

Shipping mode must be CY-FO.

Canadian Documentation Requirements

Goods exported to Canada :

A clear and detailed description of the goods must be displayed, and it cannot be a general product name such as 'FOODSTUFF'.

Chilean Documentation Requirements

Goods exported to Chile:

Customs does not accept telex release operations;

If SEAWAY needs to be issued, the release office code must be changed to AHJ;

When a named bill of lading is issued, the consignee must be a local company in Chile, and the consignee's tax number (RUT Number) must be shown in the document;

When issuing an instruction bill of lading, the notifying party cannot be a customs broker, and the notifying party's tax number (RUT Number) must be shown in the document;

The words 'care of', 'on behalf of' and 'as agent of' cannot appear in the consignee information of the document, otherwise the customer will not be able to complete the customs clearance procedures.

Peruvian Documentation Requirements

Goods exported to Peru:

Customs does not accept telex release operations and only accepts the original bill of lading or original Sea Waybill, and the original Sea Waybill can only be issued to the freight forwarder;

In the document, at least one of the consignee or notifying party must be a company registered in Peru and display its tax number (RUC Number). When the consignee is 'To Order' or 'To Order of Shipper', the notifying party must be a company registered in Peru and display its tax number (RUC Number);

When a container has multiple seal numbers, all seal numbers must be shown in the bill of lading and manifest.

Argentina Documentation Requirements

Goods exported to Argentina:

Argentina Customs only accepts the original bill of lading for customs clearance. The consignee's tax code (CUIT Number, Individual taxpayer identification number) must be entered in the document. When the consignee is 'To Order', the notifier's tax code (CUIT Number) must be entered;

The 6-digit NCM Number (HS Code) of the goods must be entered in the document description; if there are different types of goods, the NCM Number (HS Code) of the goods with the highest value must be displayed in the manifest. The bill of lading can display only the NCM number of the goods with the highest value or the NCM numbers of all goods in the description according to the customer's needs;

When the consignee is a LCL freight forwarder, 'Consolidated cargo' should be entered in the cargo description of the bill of lading.

Source: Keyueyun Customs Clearance | If there is any infringement, please contact us to delete it