This practical article helps you understand the regulatory requirements behind the receipt of import and export declaration forms.

Preface

After the enterprise declares the import and export declaration form through the China International Trade Single Window , the system will feedback the corresponding receipt information. Different receipt information and prompts correspond to different customs clearance business nodes, processing requirements and customs supervision matters.

In order to help enterprises more accurately understand the meaning of the return receipt and customs work prompts and requirements , and further improve the level of customs clearance compliance, today the editor will explain in detail the 'massive' information behind the customs declaration return receipt.

Receipt status: Customs clearance paperless review

Receipt details: Customs has accepted the declaration

Receiving this receipt means that the customs system has accepted the customs declaration data and this behavior has legal effect.。

[Special reminder] 'Customs has accepted the declaration' does not mean review and release . Customs declaration forms may still be transferred to comprehensive business processing, assessment, inspection and other links in the future. If you do not receive follow-up receipts for inspection, release, etc. for a long time, you can proactively contact the on-site customs for consultation and handling.

Receipt status: Customs refund/not accepted

Receiving this receipt means that the declaration data of the customs declaration form has not passed the system logic check . For specific reasons, please refer to the prompt content in 'Receipt Details'. Enterprises are requested to read the relevant tips carefully and check the logical problems in the declaration data item by item.

For example, the receipt prompt is 'The entry and exit ports on the customs declaration form are inconsistent with the import and export ports on the certificate (the first two digits).' After receiving the receipt, the enterprise should verify by itself whether the entry and exit port declared in the customs declaration form and the import and export port information on the license are consistent. If the inconsistency is confirmed, the declaration information in the customs declaration form should be modified according to the actual situation, or the license should be re-applied, and the declaration should be made after the modification is completed. If you are unable to investigate and solve the problem yourself, you can contact the on-site customs for consultation and handling.

Receipt status: Customs paperless inspection notice

(1) Detailed information on return receipt: Port inspection

The receipt information represents the customs’ decision of the goods under the customs declaration to conduct port inspection . The enterprise needs to send personnel to the port customs to cooperate with the customs in carrying out port inspection.

[Special reminder] According to Article 9 of the 'Regulations on the Administration of Import and Export Goods Declaration by the Customs of the People's Republic of China', if you go through the declaration procedures with the customs in advance, you will not receive a 'port inspection' receipt until the goods arrive at the customs port supervision area .

Receipt status: Customs paperless inspection notice

(2) Return receipt details: destination check

This receipt information represents the customs decision of the goods under the customs declaration.to conduct destination inspection 。

[Special Tip] For goods subject to destination inspection, enterprises must proactively contact the customs to handle destination inspection procedures . Those who fail to complete the procedures within the prescribed time, or sell and use goods without authorization without passing customs inspection and quarantine, will be punished by the customs in accordance with the law.

Receipt status: Re-transmission of electronic data of attached documents

This receipt information indicates that the customs staff have reviewed the declaration form and the accompanying documents need to be supplemented or corrected.。

[Special reminder] The consignee and consignor of imported and exported goods and the entrusted customs declaration enterprise shall submit additional accompanying documents to the customs If the electronic data declaration form is directly revoked by the customs due to failure to submit electronic data or submit paper documents within the prescribed time limit, the consignee and consignor of the import and export goods and the entrusted customs declaration enterprise shall make within ten days from the date of receiving the notification from the customs . a new declaration . The resulting late declaration fee will be levied by the customs in accordance with the law.。

Receipt status: Customs has released

This receipt is the release document for import and export goods , and is the basis for the goods to be allowed to be taken out of the customs supervision area or loaded onto a ship for shipment .

[Important reminder] Customs release ≠ customs clearance process completed. When the detailed information on the receipt prompts: 'The goods under the customs declaration form are allowed to be lifted, but they are not allowed to be sold or used before receiving customs release or customs clearance notice', it means that the imported goods still have destination inspection and other supervision operations that have not been completed. Although the goods can be lifted out of the customs supervision area, they are not allowed to be sold or used without authorization before all inspection and quarantine are completed and a qualified conclusion is obtained.。

Receipt status: Customs cleared

Receipt details: Customs declaration has been cleared

Receiving this receipt means that all customs on-site customs clearance and supervision procedures for the import and export goods under the promissory note have been completed.

[For export business] After the goods actually leave the country and receive the customs clearance receipt, the enterprise can apply to the competent tax authorities for export tax rebates based on relevant information.

[Special Tip] The exported goods have been confirmed to have actually left the country, but if you have not received the 'Customs Declaration Cleared' acknowledgment for a long time, please contact the on-site customs at the place of declaration for investigation and disposal in a timely manner to avoid affecting the export tax refund process.

Receipt status: Proposed to issue certificate

Receipt details: Customs declaration number [XXX] has been released

Please contact [XX Customs] for certificate issuance matters

When an enterprise declares an import declaration form, if it checks the box to apply for the 'Inspection and Quarantine Certificate for Entry Goods', it can directly download the electronic certificate with electronic signature and electronic seal at the 'single window'. The enterprise can print it by itself without going to the site to apply . If necessary, enterprises can go to the on-site customs to apply for a paper version of the 'Inspection and Quarantine Certificate for Entry Goods'.

[Business Tips] Starting from December 15, 2025, the customs will officially activate the visa operation automation function of the 'Inbound Goods Inspection and Quarantine Certificate'. After this function is launched, the 'Entry Goods Inspection and Quarantine Certificate' for imported goods such as terrestrial animal-derived foods, dairy products, aquatic products, cosmetics and pre-packaged foods will be automatically issued.。

Customs Tips

[Note] The above receipt information is of common types, does not include all receipt situations, and is in no particular order. The content is for work reference only. Please refer to laws, regulations and actual customs review opinions for specific details.

'Customs declaration receipt' is an important certificate of customs clearance status . Enterprises should check and retain the receipt information in time when clearing customs. When you receive receipts for port inspection, destination inspection, or replacement of documents and certificates, please handle them as soon as possible to avoid related risks. If you encounter difficulties with customs clearance, you can call the 12360 customs service hotline for consultation, or directly contact the on-site customs office.

Source: Fuzhou Customs 12360 | If there is any infringement, please contact us to delete it